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  • Writer's picturecaedynwheeler

Comparable Market Value Donation Tracking: Portfolio Project Update

Updated: Nov 15, 2022

What is the Portfolio Project?

I'm working with a local non-profit business called Westside Cares. My project will be two or more proposals on how to improve the tracking of in-kind donations within the month of December.

What I did:

I created a donation tracking system from scratch for a non-profit in less than a month. I created the system through Google forms and managed my project through Trello.


Westside Cares is an organization I love greatly. For the portfolio project, I wanted to help them in any way I could. The CEO said they had no way of tracking in-kind donations and that was an available task if I was up to it.

I brainstormed a lot of ideas. On perfect solution usually meant something else would be messed up. Practicality and efficiency were the main things to strive for. Eventually, I landed on something that stuck. A logging system for donations. This entailed logging every item. A perfect way to track but far too time-consuming. I took a more generalized approach to the concept. First going from a paper tally system to an online tracking tally system, for my final proposal.

Final Proposal:

Progress Tracking:

I went to Westside Cares to scope out the resource room and get the perspective of the workers there. Then I went to the ARC. Here are my unedited vlog-style updates:

Westside Cares video

  • Talked to people in resource room, at the front desk, and with the lady that tracked finances

  • Worries: at face value, it seems like a lot of work, and people don't always get receipts, who are we, (Westside Cares ), to assign a value to a donation?

  • How do other stores that receive donations value those donations?

ARC video

  • All donations go through process to find what's good

  • Clothes assigned value with pricer

  • The pricer takes the approximate value of things

  • Market value + how worn in they are + profit = price

Summary of the 12th

People see value in my project, they just are very unsure of how it could be done. The ARC tracked donations exactly how you think they would, by estimation. Though it makes sense, overall the day was a bit discouraging, but I'm going to keep working at it!

This week I have:

  • organized my project in Trello

  • Drafted an initial system for tracking donations and it was BAD. See below:

A picture of the Brainstorm for the tally system:

(Please excuse misspellings)

Today I concluded that for that tally system to work I would have to have it done online, where one could quickly click through things and the tallies would be automatically generated. I emailed the CEO of Westside Cares to see if that's a possibility or not. Until she responds I'll be brainstorming other ideas.

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